American Club Values

Club Values

As stated in the bylaws of the Club, the purpose of the Club is to facilitate the strengthening of bonds between the United States of America and Sweden, through the exchange of knowledge, customs and ideals in social gatherings of its Members and guests. The possibility of strengthening the bonds between our two nations, and continuing to do so, rests on a foundation of shared values, which are also reflected in the Club’s historical record.  These include:

Friendship

Hospitality and civility in all interactions.

Inclusion & Diversity

Welcoming and creating an accessible environment for the active participation of all, irrespective of age, gender, ethnicity, sexual orientation, means, beliefs or other natural or chosen characteristics.

Intercultural Awareness

Respecting, exploring and celebrating cultural differences and similarities.

The Club encourages all to embrace these values and to observe them in Club interactions.

American Club Handbook

word

word Download the latest full version from our club Dropbox account. 

Note: Below  is a text-only version of the Handbook from January 2017. 
It is not formatted or 100% the same as the above  original.


American Club of Sweden Board Handbook 2017-    By-Laws  The Club By-Laws should be reviewed regularly by the Board to ensure that they accurately reflect the Club’s governance. Changes to the By-Laws must be made as stipulated in Article XI. See http://www.americanclub.se/about-mainmenu-34/bylaws-mainmenu-46 for a full version of the Club’s current By-Laws.   Club Values As stated in the By-Laws of the Club, the purpose of the Club is to facilitate the strengthening of bonds between the United States of America and Sweden, through the exchange of knowledge, customs and ideals in social gatherings of its Members and guests. The possibility of strengthening the bonds between our two nations, and continuing to do so, rests on the foundation of shared values, which are also reflected in the Club’s historical record.  These include: Friendship Hospitality and civility in all interactions. Inclusion & Diversity Welcoming and creating an accessible environment for the active participation of all, irrespective of age, gender, ethnicity, sexual orientation, means, beliefs or other natural or chosen characteristics.  Intercultural Awareness Respecting, exploring and celebrating cultural differences and similarities.   The Club encourages all to embrace these values and to observe them in Club interactions.  Club History  A brief account of the Club’s history can be found at http://www.americanclub.se/about-mainmenu-34/history-mainmenu-45. Further historical materials can be found in the Club archives held at Sverige-Amerika Stiftelsen and in a PowerPoint presentation held in the Club’s Dropbox account.  Relationships with other Organizations and Clubs  The American Club of Sweden actively pursues collaborations around events and other initiatives with the following strategic partners: Embassy of the United States in Stockholm American Chamber of Commerce in Sweden American Women’s Club of Stockholm International Women’s Club English Speaking Club ESBRI Nordstjernan Raoul Wallenberg Foundation Swedish Women’s Educational Association Svenskar i Världen/Swedes Worldwide Swedish Fulbright Alumni Association Swedish Fulbright Commission  ________________  Officer Functions & Procedures  President  LEADERSHIP * Set, in conjunction with the Board, the Club strategy for fulfilling the Club objective * Initiate information-gathering and problem-solving activities to meet Board and/or membership needs * Act as the spokesperson for the Club. * Keep abreast of the requirements and activities of the Club so that information can be accurately given to members and prospective members. * Take responsibility for outreach to the U.S. Embassy and other strategic partner organizations (see Relationships, above). * Offer greetings and invitations to special guests and visitors to Sweden. * Attend as many ACS events as possible.   ADMINISTRATION * Review proposed budget annually with the Treasurer and other Club Officers.  Anticipate the need for additional funds to meet projected club expenses. * Ensure that job descriptions/roles remain updated/accurate so that they can easily be passed onto your successor. * Provide timely information to Nominating Committee, as appropriate, including a list of members who might serve as Board replacements in case of resignations. * Compose and send a monthly President’s Letter and other e-mail communications to Club members, bearing in mind the need for regular, not excessive, communication. * Maintain signing authority over accounts and access to physical and digital resources, granting access to others as appropriate * Manage and respond to inquiries sent to assigned e-mail accounts.   BOARD * Prepare and distribute the agenda to board members seven days prior to an upcoming board meeting. Ensure that the agenda follows up on actions that were to be taken as per the minutes of the previous board meeting. * Adjust the Board Minutes in a timely fashion as per the Secretary’s schedule for Minutes preparation and distribution (see below, under Secretary). * Ensure the timely distribution of Minutes of the last board meeting, Financial Reports and the Membership Application Report in advance of each board meeting. * Chair monthly Board meetings and Annual Board Retreat. * Enlist First or Second Vice Presidents to chair meetings if absence is expected. * Know the Club Bylaws and Board Regulations, and Swedish best practice for the governance of non-profit organizations. * Follow up/coordinate between other board members on agenda items which require further action.  ANNUAL MEETING * Prepare the Annual Report in collaboration with the Secretary, Treasurer and other officers. * Prepare Annual Meeting program for publication in the preceding member-wide communication.  First Vice President SUPPORT PRESIDENT’S ROLE * Support President in his/her duties * Substitute for President, and all requisite functions, whenever necessary.   BOARD * Participate in monthly Board meetings.  * Remain updated about the requirements and activities of the Club so that information can be given to members and prospective members. * Be familiar with the ACS Constitution and Bylaws, and Board Regulations. * Manage and respond to inquiries sent to assigned e-mail accounts.   FISCAL MONITORING * Monitor, in conjunction with the President and the Treasurer, the fiscal needs of the Club.   OTHER RESPONSIBILITIES * Be available to attend as many ACS functions as possible. * Be prepared to communicate with Club members and others, about the Club’s history, role, functioning and opportunities for participation. * Facilitate the formation and management of special Club committees deemed necessary by the board. * Fulfil any special responsibilities assigned to you by the President and the Board. e.g. communication, cultural events, etc.  _______________  1. Second Vice President   SUPPORT PRESIDENT’S ROLE * Support President in his/her duties. * Substitute for President and/or First Vice President, and all requisite functions, whenever necessary.   BOARD * Participate in monthly Board meetings.  * Remain updated about the requirements and activities of the Club so that information can be given to members and prospective members. * Be familiar with the ACS Constitution and Bylaws, and Board Regulations. * Manage and respond to inquiries sent to assigned e-mail accounts. * Be available to attend as many ACS functions as possible.   FISCAL MONITORING * Monitor, in conjunction with the President and the Treasurer, the fiscal needs of the Club.   OTHER RESPONSIBILITIES * Be available to attend as many ACS functions as possible. * Be prepared to communicate with Club members and others, about the Club’s history, role, functioning and opportunities for participation. * Facilitate the formation and management of special Club committees deemed necessary by the board. * Fulfil any special responsibilities mutually agreed between you by the President and the Board. e.g. communication, cultural events, etc.           Secretary  BOARD * Support the President in the management of board meetings and the preparation of board meeting documents.  * Ensure that board meetings are conducted in compliance with Swedish law and best practices. * Prepare Board Meeting Minutes and submit to the Chair of the meeting no later than eight days prior to the board meeting. Minutes should be brief and focus on decisions taken (what, by whom and by when). * Draft Minutes should be sent to the Chair, Secretary and Adjuster and finalized prior to submission to the board no later than two weeks after the board meeting. * Manage and respond to inquiries sent to assigned e-mail accounts.   FISCAL MONITORING * Monitor, in conjunction with the President, Vice Presidents and the Treasurer, the fiscal needs of the Club. ANNUAL MEETING * Project manage the Annual Report preparation. The schedule and individuals responsible for the development of parts of the report should be decided upon at the January board meeting.   Treasurer  BOARD * Participate in monthly Board meetings.  * Be familiar with the ACS Constitution and Bylaws, and Board Regulations. * Manage and respond to inquiries sent to assigned e-mail accounts.   MEMBERSHIP * Work closely with the Membership Chair (see below) to manage memberships, including welcoming and invoicing new members, ensuring payment of dues and following up with and/or removing non-paying members from the Club database.   FISCAL MONITORING * Monitor the fiscal needs of the Club with other officers. * Identify sponsorship needs. * Following the Treasury Processes Guide (See Annexes)   ANNUAL REPORT * Co-ordinate the timely preparation of fiscal reports for the Annual Report with the Secretary, Club Accountant and Club Auditors.   Board Member BOARD * Participate in monthly Board meetings.  * Take responsibility for reviewing all documents including agenda, minutes, membership and financial reports prior to each board meeting. * Send comments concerning Minutes of a board meeting to the Secretary, Chair and Adjuster. * Be familiar with the ACS Constitution and Bylaws, Board Regulations and Club History. * Manage and respond to inquiries sent to assigned e-mail accounts.   OTHER RESPONSIBILITIES * Be available to attend and support as many ACS events as possible. * Be prepared to communicate with Club members and others, about the Club’s history, role, functioning and opportunities for participation. * Participate in special Club committees deemed necessary by the board. * Fulfil any special responsibilities mutually agreed between you, the President and the Board.  ________________  Other Critical Club Functions & Procedures  Membership  * A Membership Chair is appointed to work with the Board. His/her responsibilities include:    * Pursuing a proactive approach to increasing our membership (outreach, welcome & liaison).      * Improving and maintaining the membership application and approval process including confirming/assisting there are two member sponsors, that new members are entered in the Club database, and that new members are welcomed.    * Collaborate closely with the Treasurer on membership management to ensure that members are administered, i.e. systems on & off boarding & maintenance.    * Follow Club By-Laws concerning member management.    * Current (from 2016) systems to be managed include Facebook, LinkedIn, Visma, CiViCRM.    * Liaise with Club Volunteer Co-ordinator.   Volunteer Programs  * The Volunteer Coordinator is appointed to work closely with the Membership Chair and events organizers to:    * maintain and develop a relationship with Club volunteers.     * Support Club events.     * Form special Club volunteer groups, e.g. family events, Club Ambassadors   Communications  * A Communications Chair is appointed to work closely with the President and the board to:    * Create a Club Communications strategy shared at the Board’s Annual Retreat.    * Prepare and distribute the Monthly President’s Letter to Members.    * Prepare and distribute other communications to Members.    * Co-ordinate with board members managing the Club’s social media and maintain/develop the Club’s Social Media Policy (See Annexes).    * Manage the dissemination of the Club’s activities to media and manage media relationships.    * Manage and respond to inquiries sent to assigned e-mail accounts including communications@americanclub.se.   Webmaster  * A Club Webmaster with the following tools and skills is appointed by the Board:    * Required Skills: Linux, PHP, MySQL, REST, git, html5, Joomla, CiviCRM    * Helpful Skills: graphic design and layout for Web  * The Webmaster’s main responsibilities working close co-ordination with the President and Communications Chair are:    * Ensure the Club’s web server is running and that the server has all security recent patches.    * Ensure Joomla and CiviCRM have good uptime (99.5%) and versions are recent with security patches.    * Ensure database server backups and offsite backups are working.    * Ensure any live changes to site (updates and images mostly) are committed to the git repository.    * Ensure web links are working throughout the website.    * Ensure email aliases are updated (Board, committees, and any RSVP e-mails).    * Update the Event Calendar monthly.    * Enter and update official Club Event pages as needed.    * Update EventSweden events as they come in.    * Maintain all Ads and Sponsor pages, designing the layout if needed    * Provide “new member” reports for Board meetings.    * Continue the process of improving and automating an increasing proportion of the above tasks.    * Help implement technology in other areas of the Club (for example Treasury) as needed.    * Liaise with the Communications Chair and Board members managing the Club’s social media on:       * ACS Facebook group       * ACS LinkedIn group       * ACS YouTube channel    * Manage and respond to inquiries sent to assigned e-mail accounts including abuse@americanclub.se, postmaster@americanclub.se and webmaster@americanclub.se    See the Annexes for instructions on using CiviCRM. Sponsorship A Club Sponsorship Committee is tasked with selling the value of the Club networks to support mission and brand. These responsibilities include: * Identify needs    * Events    * Operations (Communications, Administration, Etc.) * Create sponsor packages/offering    * General – as posted on website    * Specific – to event or Club need * Sales    * Develop value proposition and align Club activities with sponsors.    * Seek and maintain/follow-up relationships.    * Conclude and document agreements, liaise with administration.   Coordination of these functions will be maintained through a sponsorship@americanclub.se group. See Annexes for current recommended Club sponsorship levels.   Event Management  The President is tasked with overseeing the management of events with various board members appointed to manage specific events. In general, event management should take into account the events checklist: * Ownership * Registration * Budget * Sponsors * Venue/Suppliers * Volunteers (setup, event management, cleanup) * Communications * Introductions/Thank you’s * Follow-up/evaluation   U.S. Embassy Liaison  The board welcomes and appoints an Embassy Liaison to: * Co-ordinate and plan joint events. * Increase Embassy staff awareness of the possibility of free membership in the Club. 

Third Thursday, March 16th

Hilton logo

Price: Free for members; 50kr for guests/visitors

Registration and entrance to the event entitles you to a group discount exclusively available to Third Thursday participants on all food and drinks.  Drinks must be purchased individually at the bar.

Third Thursday networking mingles are hosted by The American Club of Sweden the 3rd Thursday of each month except July.  We welcome members, guests and prospective members to join us for handshakes and smiles.  No reservations are required: Just drop in and don’t forget your business cards!

Get directions to the hotel here. You should see signs or the Club banner when you enter.

Would you like to showcase your company, product or services at an upcoming Third Thursday? Let us know! Sponsorship is affordable and reaches a broad audience in-person and online.

Questions, or wish to learn more about sponsorship opportunities? Email us at 3T@americanclub.se or leave a message at +46 8-559 21 709

Hilton logo

 

Third Thursday, February 16th

majattourney logo

Price: Free for members; 50kr for guests/visitors

Registration and entrance to the event entitles you to a group discount exclusively available to Third Thursday participants on all food and drinks.  Drinks must be purchased individually at the bar.

Third Thursday networking mingles are hosted by The American Club of Sweden the 3rd Thursday of each month except July.  We welcome members, guests and prospective members to join us for handshakes and smiles.  No reservations are required: Just drop in and don’t forget your business cards!

Get directions to the hotel here. You should see signs or the Club banner when you enter.

Would you like to showcase your company, product or services at an upcoming Third Thursday? Let us know! Sponsorship is affordable and reaches a broad audience in-person and online.

Questions, or wish to learn more about sponsorship opportunities? Email us at 3T@americanclub.se or leave a message at +46 8-559 21 709

Hilton logo

 

Independence Day Picnic, July 1st

Pack your own picnic basket or take advantage of the special lunch offer for our group at the concession stand at the beach. (see below)  Bring beach towels, and (hopefully) sun screen for a day filled with family-friendly activities and fellowship with other Americans and friends. We’ll have games and activities for kids of all ages (see schedule, below). The Lidingö firefighters should join us once again this year at 1 pm, providing the opportunity for kids to climb on a real firetruck!

 

If you are able to assist us with supervising a game or activity, please send us an email at volunteer@americanclub.se.  

DATE:

Saturday, July 1, 2017
Start Time 11:00

PLACE:

Fågelöudde Beach – Elfvik, Lidingö

Google Maps link to Fågelöuddebadet

GETTING THERE

Public transportation: From T-ban station Ropsten (Red Line), take bus 204 toward Elfvik. At Fågelöuddevägen, switch to bus 233 toward Fågelöuddebadet.

Driving and Parking
: Take Route 277, Norra Kungsvägen and Elfviksvägen (towards Elfvik) to Fågelöuddevägen in Lidingö.   Please park in designated spaces only, the buses need to turn around and emergency vehicles must be able to get through. Avoid a parking ticket!

FOOD & BEVERAGE Bring your own food, drinks, grills and more. Food and snacks also available at the local kiosk.
Please note: bathroom facilities available.
ACTIVITIES/
GAMES

America’s past time is in full swing and America’s birthday is on deck! Join us for our games for all ages. Don’t stress! No baseball skills required!
SCHEDULE & GAMES  (TO BE CONFIRMED)

11.00 Members and guests welcome

12.30  Welcome and National Anthem

13.00  Lidingö firefighters arrive. Kids of all ages welcome onboard the firetruck!

          Facepainting starts!

13.30-14.30 Kids’ games including drawing, making bubbles, ducking for apples and much more fun!

14.30 Tug-of-War (adults)

15.00 End of picnic and cleanup

COST:

No charge

INQUIRIES: Email:events@americanclub.se
If you are interested in volunteering, please email volunteer@americanclub.se !
July 4th logo

Annual Meeting 2017 with Concert and Dinner at Stockholms Stadsmissionen in Gamla Stan, May 10th

Members of The American Club of Sweden are invited to our Annual Meeting.  There will be no charge to Members attending the Annual Meeting.

Members and their guests are invited to join us from 17:45 onwards.  Anyone staying after the Annual Meeting, or alternatively, arriving for the concert and dinner, must pay as indicated when registering.

  • Time: 17.15-18.00, doors open at 17.00, AGM; Meal and remarks 18.00-19.00; Concert 19.00-19.45.
  • Place: Stockholms Stadsmission, Stortorget, Gamla Stan, Stockholm
  • Cost: 250 kr (members) or 300 kr (non-members) for light meal, a glass of wine, light beer or water.
  • Registration:
  • Queries: events@americanclub.se

Concert

American Encores
20th Century American Art Song
with John Paval

American tenor John Paval brings to life the magnificent tapestry of early modern American mores through the poetry and art song of the early 20th Century.  Songs by familiar names like the adventurous Charles Ives and the soulful Samuel Barber, and less familiar songs like the bombastic showstoppers of Ernest Charles, the sweet, delirious stylings of H.T. Burleigh, and the heartrending warbling of Elinor Remick Warren. Through these songs we relive their uniquely American experience of life and death, love and loss, and their sometimes mystical awareness of the wonder of the here and now—what might be called the modern attitude.  These are works of a rare beauty and delightful inventiveness composed at a time when many people wondered if there really was any such thing as American high culture.  Well, there so clearly was.  And in this concert you will experience some of its vibrancy and passion in the birth of the era we ended up calling “the American century.

 

Meeting and agenda according to Bylaws

 

ANNUAL MEETING AGENDA – 10 MAY 2017

 

 

1, Opening of the Annual general meeting;

 

2. Election of Chairman and Secretary of the Meeting;

 

3. Compliance with Meeting Requirements;

 

4. Election of two adjusters;

 

5. Approval of the agenda;

 

6. Approval of voting list;

 

7. Presentation of the Annual Report of the Board;

 

8. Presentation of the Financial Report (balance sheet and income statement);

 

9. Presentation of the Auditors’ Report;

 

10. Approval of the Financial Report;

 

11. Discharge of liability for Officers and Board Members;

 

12. Presentation of the Nominating Committee’s Report;

 

13. Election of Members of the Board;

 

– Proposed by the Nominating Committee

 

  • Jerry Bartlett, Sandra Carpenter, Elizabeth Dacey, Martin Dworén, Lars Eriksson, Germaine Thomas and Larry Zoumas

 

– Returning or ex officio Board Members not up for reelection

 

  • Anders Bjers, Deborah Duerr, Gunnar Hesse, Brian Johnson, Julie Lindahl, Anna Rosvall Stuart and Lydia Smith-Pollard (ex officio) 

 

14. Election of Officers (1 year term in office);

 

– Proposed by the Nominating Committee:

 

  • Julie Lindahl (President), Anders Bjers (First Vice President), Martin Dworén (Second Vice President), Gunnar Hesse (Secretary) and Lars Eriksson (Treasurer)

 

15. Election of up to two auditors;

 

– Proposed by the Nominating Committee:

 

  • Wilhelm Kull and William K. Farlow

 

16. Election of the Nominating Committee;

 

– Proposed by the Board of Directors:

 

  • TBA

 

17. Fixing of annual dues;

 

18. Other business

 

a) Nominations for Honorary Membership

 

– Nominated by the Board of Directors:

 

  • Dag Blanck and Sam Cooley

 

b) Special Recognitions

 

19. Closing of the meeting

 

An Evening with Grammy Award Winning Pat Metheny, May 19th

Over the course of more than three decades, guitarist Pat Metheny has set himself apart from the jazz mainstream, expanding and blurring boundaries and musical styles. His record-setting body of work includes 20 Grammy Awards in 12 separate categories; a series of influential trio recordings; award-winning solo albums; scores for hit Hollywood motion pictures; and collaborations and duets with major artists like Ornette Coleman, Steve Reich, Charlie Haden, Brad Mehldau, and many others. His band the Pat Metheny Group, founded in 1977, is the only ensemble in history to win Grammys for seven consecutive releases.

Pat Metheny about the concert: “The usual process for me over these years has been the traditional scenario that flows like this; write some music, make a record, do a tour. I wanted to break that pattern a bit this time. And also, I have so much music from over the years that I almost never play, I thought it would be fun and interesting to put together a really select group of musicians who could cover the widest range of everything I have done previously and could also possibly develop into something beyond that with a lot of playing together under our belts”.

  • When: Friday, May 19th, 2017 at 19.30
  • Where: Konserthuset, Hötorget, Stockholm; pre-gathering at 18.30 at the Haymarket
  • Cost: members – 495 SEK per ticket. Payment instructions will follow upon registration.
  • Register: By email to martin.dworen@fryshuset.se as soon as possible (as we only have a limited number of tickets) and by February 23 at the latest.

Mardi Gras Carnival, February 24th

Looking to kick up your heels before Lent begins? Look no further. Join the U.S. Embassy’s Annual Mardi Gras festivities. Places are very limited, so register now!

  • When: Friday, February 24th, 17.30 for security check-in and 18.00 for the commencement of the festivities
  • Where: U.S. Embassy Stockholm, Dag Hammarskjölds väg 31, Stockholm
  • Cost: TBA
  • Register:

CANCELED: ”Loving” – A Valentine’s Film Premiere, February 17th

Depending on the precise evening time of the film, we will meet up for a drink and a bite either before or after the film.

  • When: Friday, February 17th, 2017, evening
  • Where: Stockholm, SF Bio, cinema TBA
  • How: Viewing of film premiere preceded or followed by refreshments at a nearby venue.
  • Cost: Discounted group tickets will be organized in early February with SF Bio. We will get back to you about price and payment method prior to the event. Refreshments before or after the film at own cost.

About the film:
Official Site
IMDB listing
The Wrap: Oscar Watch

“Anchor’s Aweigh” Sailing Trip, Late Summer 2017

 

The idea is that we would start from a harbor convenient to get to such as Waxholm. And sail out to Sandham and spend the night. The next day sail to a natural harbor to experience the real beauty of the archipelago and stay the night away from “civilization”. And then sail back home on the final day.

The boats have 3 ex. two-person cabins each. You can book 1 cabin for 2 or book the entire boat (for 6) and bring your own party. But if you book only one cabin, you will meet new people and have a chance to build some new, long lasting friendships! If 2 nights is not enough for you, you can book a double trip, no worries.

We will have access to 2 boats for 2 weeks. So in each place we go we will bring with us a good social atmosphere. And on the way to the harbors we can sail in our own “for fun” rally/race against each other. If you know nothing about sailing, you will know quite a lot when you are finished!

Dates are up for discussion, but there will be limited access, so if you are interested in joining us, making suggestions or discussing options send an email to events@americanclub.se.