Last updated: 2025-11-30

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The American Club of Sweden (“we”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the EU General Data Protection Regulation (GDPR) and the Swedish Data Protection Act (Dataskyddslagen 2018:218).

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1. Data Controller

The data controller responsible for the processing of your personal data is:

The American Club of Sweden
Organisation number: 802003-5005

Address: Box 163 46, 103 26, Stockholm
Email: info@americanclub.se

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2. What Personal Data We Collect

We may collect the following categories of personal data depending on your interaction with us:

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a) Membership & Participation

• Name

• Contact information (email, phone number, address)

• Membership type and status, and payment history

• Event registrations and participation records

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b) Communications

• Email correspondence

• Newsletter subscriptions

• Feedback and survey responses

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c) Website & Digital Services

• IP address

• Cookies and usage data (see Section 7)

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d) Donations & Financial Transactions

• Payment information (via third-party payment processor)

• Donation history

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We do not collect sensitive personal data unless strictly necessary, and only with your explicit consent.

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3. Why We Process Your Data (Legal Basis)

We process your personal data for the following purposes and legal bases under GDPR:

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• Managing membership, administration, and communication: Legitimate interest (Article 6.1.f), Consent (6.1.a)

• Organizing events, meetings, and activities: Legitimate interest (Article 6.1.f), Consent (6.1.a)

• Sending newsletters and updates: Consent (6.1.a)

• Managing donations and financial reporting: Legal obligation (6.1.c)

• Operating and improving our website: Legitimate interest (Article 6.1.f)

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4. How We Store and Protect Your Data

We use appropriate technical and organizational security measures, including:

• Encrypted storage where applicable

• Access controls

• Secure communication channels

• Limited access to authorized personnel only​

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We do not store your data longer than necessary. Typical retention periods:

• Membership records: Until membership ends + 24 months

• Financial documents: 7 years (as required by Swedish accounting law)

• Newsletter subscription data: Until you unsubscribe

• Event participation data: 12–24 months

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5. Who We Share Data With

We only share personal data when necessary and with appropriate safeguards:

• IT and cloud service providers (e.g., email, membership database, website hosting)

• Payment processors for donations or membership fees

• Event partners (only where necessary for participation)

• Auditors (for financial oversight)

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We do not sell your data or share it with third parties for marketing purposes.

If data is transferred outside the EU/EEA, it is done under GDPR-approved safeguards such as Standard Contractual Clauses (SCCs).

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6. Your Rights Under GDPR

You have the right to:

• Access your personal data

• Rectify incorrect or incomplete data

• Erase your data ("right to be forgotten")

• Restrict processing

• Object to processing based on legitimate interest

• Withdraw consent at any time (for consent-based processing)

• Data portability (receive your data in structured format)

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To exercise these rights, contact us at info@americanclub.se.
We will respond within 30 days.

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7. Cookies and Tracking Technologies

We use cookies to operate and improve our website. This includes:

• Necessary cookies (site functionality)

• Analytical cookies (e.g., visitor statistics)

• Preference cookies

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Where required, we request consent before using non-essential cookies.

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8. Newsletter and Marketing Communications

You will only receive newsletters or marketing communications if you have:

• Opted in, or

• Have an existing membership where updates are relevant (legitimate interest)

 

You can unsubscribe at any time via the link in each email.

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9. Children’s Data

We do not intentionally collect personal data from children under 16 without the consent of a parent or legal guardian.

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10. Changes to This Privacy Policy

We may update this policy to reflect changes in our practices or legal requirements. The latest version is always available on our website. Significant changes will be communicated directly when appropriate.

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11. Contact Information

For questions about this policy or the processing of your personal data, contact:

Data Protection Officer / Privacy Contact

 

Privacy Officer
Email: info@americanclub.se

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If you have concerns about our data processing, you may contact:

Integritetsskyddsmyndigheten (IMY)

The Swedish Authority for Privacy Protection
Website: imy.se